EN Event # Req. #
Expenditures for Business Meetings, Entertainment, and Other Occasions
Event date
Guest or group
Event
▼Approvals Required & Event Types►
See Appendix B of BFB BUS-79
1. All Types—Approving Authority must blanket
authorize (this form) or approve all expense
disbursements (invoices or Payment Requests)
2. CAPS—Official Host certification also required
3. UNDERLINE—all the above plus Additional
Approval by High Level Designee are required
Business Meetings—use TEV on travel status
Programmatic Activities—students, volunteers
RECRUITMENT—including student athletes
EMPLOYEE MORALE-BUILDING ACTIVITIES
On-the-Job Meals—for convenience of UCSB
ENTERTAINMENT—prospective donors
ENTERTAINMENT—social but w/
underlying business purpose
ENTERTAINMENT—exceeding per
person rates of Appendix A
ENTERTAINMENT—tickets
ENTERTAINMENT—spouse, partner
ENTERTAINMENT—includes cash
donation / contribution
CAMPUS
CONTACT
Department Name
Mail Cd
Prepared by
Extn
Date prepared
Budget name
UNIVERSITY OF CALIFORNIA SANTA BARBARA – ACCOUNTING SERVICES & CONTROLS – ACCOUNTS PAYABLE, MAIL CODE 2040
Blanket EVENT AUTHORIZATION by Approving Authority
F5ENB-05/2009
► Use ORIGINAL to obtain blanket authorization for an event that has more than one occurrence (f. ex. continuing programmatic activity) or requires more
than one disbursement (f. ex. catering invoices and reimbursements). ► Attach COPIES of this signed authorization to each vendor invoice or Payment
Request. ► Obtain approval to disburse and any Host certification required on this copy or on the attached invoice or Payment Request
Date copy submitted
for disbursement
Vendor (per attached invoice) or Payee (per
attached Payment Request)
Type of authorized event expense submitted
Cost per person or
total costs exceeded?
Amount of attached invoice or
Payment Request
If YES, attach
reauthorization
Some services (catering, hotels, etc.) re