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U.S. Department of Justice Office of Justice Programs National Institute of Justice OCT. 05 Solicitation for Concept Papers Communications Technology Notice: Deadline: You must submit your application electronically using Grants.gov. Go to http://www.ojp.usdoj.gov/nij/funding/howto.htm for application instructions. For Grants.gov technical support, call 1–800–518–4726. November 23, 2005 8 p.m. eastern time Catalog of Federal Domestic Assistance (CFDA) Number: 16.560 CFDA Title: National Institute of Justice Research, Evaluation, and Development Project Grants SL 000721 U.S. Department of Justice Office of Justice Programs 810 Seventh Street N.W. Washington, DC 20531 Alberto R. Gonzales Attorney General Regina B. Schofield Assistant Attorney General Glenn R. Schmitt Acting Director, National Institute of Justice This and other publications and products of the National Institute of Justice can be found on the World Wide Web at: National Institute of Justice http://www.ojp.usdoj.gov/nij Office of Justice Programs Partnerships for Safer Communities http://www.ojp.usdoj.gov Communications Technology I. Introduction The National Institute of Justice (NIJ) is the research, development, and evaluation agency of the U.S. Department of Justice and a component of the Office of Justice Programs (OJP). NIJ provides objective, independent, evidence-based knowledge and tools to enhance the administration of justice and public safety. NIJ supports research that can provide knowledge and tools to guide policy and practice. NIJ is seeking concept papers to research, develop, and demonstrate emerging technology solutions for interoperable voice communications for public safety agencies. Solutions to inadequate and unreliable wireless communications are of particular importance. Technologies that help increase coverage, bandwidth, and functionality by extending current technology or by developing new technology are of interest. Specific areas of interest include: 1. Portable multi-band conventional radios. 2. Nontraditional based communications (e.g., satellite, ultra-wideband). 3. Cognitive applications. 4. Software-defined radios. 5. Reduced equipment footprint and power requirements for mobile portable radios. 6. Personnel locators. 7. Voiceover Internet protocol. 8. Broadband wireless. NIJ is also interested in public-private partnerships for objective evaluation of new communication technologies in an operational environment within a State or local law enforcement agency. NIJ is is interested in receiving expressions of interest from: 1. Organizations or individuals with a new technology to be evaluated. 2. Operational State or local law enforcement agencies that are willing to host or assist NIJ with evaluations. 3. Combination of types 1 and 2 (e.g., a vendor and an agency submit a joint proposal). Due date: The due date for this concept paper is November 23, 2005. Extensions to the deadlines are generally not granted. 1 Page limit: The program narrative section of your concept paper must not exceed 7 double- spaced pages in 12-point font with 1-inch margins. Abstract, table of contents, charts, figures, and appendixes do not count toward the 7-page limit for the narrative section. (The program narrative section of full proposals, for applicants who will be invited to submit them, are usually limited to 25–30 pages.) Reasons for rejection: NIJ may reject applications that are incomplete, do not respond to the scope of the solicitation, do not comply with format requirements, or are submitted after the deadline. No additions to the original submission are allowed. How to apply: Detailed instructions for using Grants.gov to apply are available at http://www.ojp.usdoj.gov/nij/funding/howto.htm. For Grants.gov technical support, call 1–-800– 518–4726. II. Concept Paper Topics All concept papers must discuss meaningful metrics for the outcome of the project, must include a dissemination plan, and must show clear understanding of the public safety communications challenges. Proposals must specifically spell out the relevance of the project to public safety and must display clear understanding of the state-of-the-art in the subject. Topics of interest: 1. A portable multi-band conventional subscriber radio that can operate on VHF, UHF, and 800 MHz channels with a P25 common air interface. The radio must be programmed with standardized interoperability network access codes and channel nomenclature. The initial application would be conventional, with expansion capability to eventually include P25 trunking protocols as well as trunking protocols that are proprietary today. Some military and amateur radios cover multiple bands, but they are not available for public safety use (e.g., because they are unaffordable or unacceptable). Evolving software-defined radio (SDR) technology and regulatory developments are making such radios more affordable. Proposed modifications to existing radios to focus on public safety bands will be accepted. Reliability, training, environmental, health, and safety performance must be equivalent to those of current portable radios. 2. An affordable mobile radio that supports both voice communications and wideband data. Police vehicles today are routinely equipped with mobile radios for voice traffic and radios 2 for data. However, in most cases, vehicles have two separate radios that occupy precious space, or a single radio on a trunked radio system with separate voice and data channels. The latter approach is generally limited to 19.2 KB per second. New technology would allow a police car to have a single radio that provides voice communications on the existing voice system (VHF, UHF, or 800 MHz) and also provides wideband data on either unlicensed 2.4 GHz frequencies, licensed 4.9 GHz frequencies, or unlicensed 5.9 GHz frequencies. Operational parameters equivalent to current portable radios including reliability, training, environmental, health, and safety performance and ease of use are desired. 3. Cost-effective and affordable nontraditional (satellite, ultra wideband) based data/voice solutions. This type of communication can provide interoperability for voice when an incident involves a loss or a lack of terrestrial system support. The technology would allow local agencies to create talk channels to integrate voice communications from different agencies. Currently, non- terrestrial-based voice and data networks to support public safety in a mobile environment exist, but are limited in usage by either cost for data transmittal or initial time required to establish a channel for voice communications. The U.S. military and various governmental agencies use non-terrestrial-based communications (satellite or SatComm) for both voice and data transmittal. The technology is available for public safety for use in mobile data with data rates of 9.6k for data. Satellite-based voice is available but the time required to set up the initial channel link is too long for use in exigent situations. The costs for data are higher than on terrestrial systems, although they cover more areas with one system. The same applies to satellite-based voice systems. Operational parameters equivalent to current portable radios are desired and include reliability, training, environmental, health, safety performance, and ease of use. 4. Cognitive applications for communication technologies including software-defined radio. 5. Reduced footprint for mobile and portable radios. Smaller mobile radios are needed for better installation in newer emergency vehicles. Portable radios also need to be smaller in size and have a reduced power requirement. 6. Personnel-locator technology associated with portable radios to include “man down” alarm and a means for two-way communications with a user without using the push-to-talk 3 button. This technology should address 3-D, in-building, and areas that do not have global positioning system coverage. 7. Voice over Internet protocol solutions. 8. Testing and evaluation of new broadband wireless access technologies to be used in the field to economically optimize wireless bandwidth access to and from the field. With increased capability and the need to provide more information to officers in the field, the demand for economical broadband wireless technologies for public safety agencies continues to grow. Officers need wireless data bandwidth and coverage to enable flow of data, voice, and video to and from the field to meet public safety requirements. With many available and evolving broadband wireless technologies such as WiFi, WiMax, 3G, 3G+, 4.9GHz and 802.20, public safety officials are interested in determining a “best of breed” approach to integrating appropriate wireless data technologies and solutions in every field environment to meet public safety’s requirements of economical, high-bandwidth, high-coverage solutions. NIJ is interested in public-private partnerships to evaluate technologies in the following areas: • Voice over Internet protocol. • Advanced/ broadband wireless data. • Project 25 o Inter-vendor interface interoperability. o Phase II ISSI. • Cognitive applications/software-defined radio. • Non-terrestrial communications. • In-building communication. III. General Requirements and Guidance NIJ is asking you to submit a concept paper that captures the essence of a full proposal. The main difference between a concept paper and a proposal is that concept papers are much shorter and do not contain detailed budgets. Your concept paper should state the problem under investigation (including goals and objectives of the proposed project) and the relevance of the project to public policy, practice, or theory. The narrative program section should state the research question and objectives and explain how the 4 work will contribute to knowledge and practice. It should describe in sufficient detail the research methods and analytic strategy. While the concept paper should not include a detailed budget or management plan, the program narrative should include a staffing plan and an estimate of the funding required, summarized by task, and a general timeframe for completion of those tasks and the project as a whole. Peer reviewers will evaluate each concept paper and based on their recommendations, NIJ will invite authors of selected concept papers to submit full applications. The format for your concept paper is as follows: 1. Abstract of no more than 400 words. 2. Program narrative. a. Research question or problem. b. Research goals and objectives. c. Research design and methods. d. Implications for policy and practice. e. Dissemination strategy. f. Description of estimated costs. g. Staffing plan. h. Timeline. 3. Tables, figures, charts, and appendixes, if applicable. A. Submit applications online: Paper applications are not accepted. Applications must be submitted online at Grants.gov. See http://www.ojp.usdoj.gov/nij/funding/howto.htm for application instructions. B. Relevance of the project for policy and practice: Higher quality concept papers clearly explain the practical implications of the project. They connect technical expertise with policy and practice. To ensure that the project has strong relevance for policy and practice, some researchers and technologists collaborate with practitioners and policymakers. You may include letters showing support from practitioners, but they carry less weight than clear evidence that you understand why policymakers and practitioners would benefit from your work and how they would use it. While a partnership may affect State or local activities, it should also have broader implications for others across the country. C. Cofunding: A grant made by NIJ under this solicitation may account for up to 100 percent of the total cost of the project. You must indicate whether you believe it is feasible for you to contribute cash, facilities, or services as non-Federal support for the project. Your concept paper should identify generally any such contributions that you propose to make. If you are 5 asked to submit a full proposal, your proposed budget should indicate in detail which items, if any, will be supported with non-Federal contributions. D. Number of grants to be awarded: NIJ’s grant award process is highly competitive. The number of awards to be made is subject to the availability of funds and the number and quality of applications received. E. When awards will be made: All applicants, whether they are accepted or rejected, will be notified. The review and approval process for concept papers takes about 8 weeks. The review and approval process for full proposals takes about 6 months. You should not propose to begin work until at least 8 months after the concept paper deadline on the cover of this solicitation. Also, you should not expect to receive notification of a decision for at least 8 months after that date. Lists of awards are updated regularly on NIJ’s Web site at http://www.ojp.usdoj.gov/nij/funding.htm. F. Financial capability questionnaire: Any applicant that is a nongovernmental entity and has not previously received an award from OJP will be required to complete and submit a financial capability questionnaire before any award is made. G. An environmental assessment may be required: All awards are subject to the National Environmental Policy Act (NEPA). To ensure NEPA compliance, NIJ may require some award recipients to submit additional information. H. Protection of confidentiality: Federal regulations require applicants for NIJ funding to outline specific procedures for protecting private information about individuals as part of the Privacy Certificate submitted with the application package. For additional information, see “Guidelines: How to Submit Applications,” at http://www.ojp.usdoj.gov/nij/funding.htm#gsya. I. A DUNS number is required: The Office of Management and Budget requires that all businesses and nonprofit applicants for Federal funds include a DUNS (Data Universal Numeric System) number in their application for a new award or renewal of an award. Applications without a DUNS number are incomplete. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving Federal funds. The identifier is used for tracking purposes and to validate address and point of contact information. NIJ will use the DUNS number throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Obtain one by calling 1–866– 705–5711 or by applying online at http://www.dunandbradstreet.com. Individuals are exempt from this requirement. J. Funds cannot be used to lobby: Under the Anti-Lobbying Act (18 U.S.C. § 1913), grantees generally may not use funds to support the enactment, repeal, or modification of any law, 6 regulation, or policy at any level of government. For additional information on rules and regulations, see OJP’s Financial Guide at http://www.ojp.usdoj.gov/FinGuide. K. What will not be funded: 1. Provision of training or direct service. 2. Proposals primarily to purchase equipment, materials, or supplies. (Your budget may include these items if they are necessary to conduct applied research, development, demonstration, evaluation, or analysis, but NIJ does not fund proposals that are primarily to purchase equipment.) 3. Work that will be funded under another specific solicitation. 4. Proposals that do not involve a suitable treatment of a technology, such as the conduct of applied research, development, analysis, evaluation, or the demonstration of one or more technologies. 5. Basic or pure research. L. Cost of proposed work: Total funding for this solicitation and number of awards will depend on the availability of funds and the quality of applications. All awards are subject to the availability of appropriated funds. If appropriate, NIJ recommends that applicants divide the project into discrete phases, stages, or tasks so that NIJ can consider making an award for a specific portion of the work. Typically, NIJ awards grants of $500,000 and below. M. Information technology standards compliance: As appropriate, all equipment and software developed under awards that result from this solicitation must be compliant with U.S. Department of Justice Information Technology interface standards, including the National Criminal Intelligence Sharing Plan (see http://it.ojp.gov/documents/National_Criminal_Intelligence_Sharing_Plan.pdf), Global Justice XML Data Model (see http://it.ojp.gov/jxdm/), and the Law Enforcement Information Sharing Plan (LEISP). A list of additional standards can be found at the OJP Standards Clearinghouse (http://it.ojp.gov/jsr/intro/intro03.html). N. Funding to faith-based and community organizations: Consistent with President George W. Bush's Executive Order 13279, dated December 12, 2002, and 28 C.F.R. Part 38, it is OJP policy that faith-based and community organizations that statutorily qualify as eligible applicants under OJP programs are invited and encouraged to apply for assistance awards to fund eligible grant activities. Faith-based and community organizations will be considered on the same basis as any other eligible applicants and, if they receive an award, will be treated on an equal basis with all other grantees in the administration of such awards. No eligible applicant or grantee will be discriminated for or against on the basis of its religious character or affiliation, religious name, or the religious composition of its board of directors or persons working in the organization. Faith-based organizations receiving OJP awards retain their independence and do not lose or have to modify their religious identity (e.g., removing 7 religious symbols) to receive assistance awards. OJP grant funds, however, may not be used to fund any inherently religious activity, such as prayer or worship. Inherently religious activity is permissible, although it cannot occur during an activity funded with OJP grant funds; religious activity must be separate in time or place from the OJP-funded program. Further, participation in such activity by individuals receiving services must be voluntary. Programs funded by OJP are not permitted to discriminate in the provision of services on the basis of a beneficiary’s religion. O. Call for assistance: For technical guidance about applying through Grants.gov, call Grants.gov Technical Support at 1–800–518–4726. For questions about this solicitation, the research being solicited, or other NIJ funding opportunities, see the NIJ Web site at http://www.ojp.usdoj.gov/nij or contact NIJ at 202–305–7807. IV. Selection Criteria NIJ is firmly committed to the competitive process in awarding grants. All concept papers and proposals are subjected to independent peer-review panel evaluations. External peer-review panelists consider both technical and programmatic merits. Panelists are selected based on their expertise in subject areas pertinent to the proposals. Peer-review panelists will evaluate concept papers using the criteria listed below. Following this assessment, NIJ will then invite selected applicants to submit full proposals. Full proposals will also be peer reviewed. NIJ staff then make recommendations to the NIJ Director. The Director makes final award decisions. Successful applicants must demonstrate the following: A. Understanding of the problem and its importance. The proposal must describe the current status of research and technology and the expected contribution of the proposed work. Whenever applicable, a brief literature review with references is expected. B. Quality and technical merit. 1. Awareness of the state of current research or technology. 2. Soundness of methodology and analytic and technical approach. 3. Feasibility of proposed project and awareness of pitfalls. 4. Innovation and creativity (when appropriate). C. Impact of the proposed project. 1. Potential for significant advances in scientific or technical understanding of the problem. 8 2. Potential for significant advances in the field. 3. Relevance for improving the policy and practice of criminal justice and related agencies and improving public safety, security, and quality of life. 4. Affordability and cost-effectiveness of proposed end products, when applicable (e.g., purchase price and maintenance costs for a new technology or cost of training to use the technology). 5. Perceived potential for commercialization and/or implementation of a new technology (when applicable). D. Capabilities, demonstrated productivity, and experience of applicants. 1. Qualifications and experience of proposed staff. 2. Demonstrated ability of proposed staff and organization to manage the effort. 3. Adequacy of the plan to manage the project, including how various tasks are subdivided and resources are used. 4. Successful past performance on NIJ grants and contracts (when applicable). E. Budget. 1. Total cost of the project relative to the perceived benefit. 2. Appropriateness of the budget relative to the level of effort. 3. Use of existing resources to conserve costs. F. Dissemination strategy. 1. Well-defined plan for the grant recipient to disseminate results to appropriate audiences, including researchers, practitioners, and policymakers. 2. Suggestions for print and electronic products NIJ might develop for practitioners and policymakers. V. Requirements for Successful Applicants If you are invited to submit a proposal and your proposal is funded, you will be required to submit several reports and other materials as follows: A. Final report: The final report should be a comprehensive overview of the project and should include a detailed description of the project design, data, and methods; a full presentation of scientific findings; and a thorough discussion of the implications of the project findings for criminal justice practice and policy. It must contain an abstract of no more than 400 words and an executive summary of no more than 2,500 words. A draft of the final report, abstract, and executive summary must be submitted 90 days before the end date of the grant. The draft final report will be peer reviewed upon submission. The reviews will be forwarded to the principal investigator with suggestions for revisions. The final 9 report, abstract, and executive summary then must be submitted by the end date of the grant. The abstract, executive summary, and final report must be submitted in both paper and electronic formats. For evaluation studies, the final report should include a section on measuring program performance. This section should outline the measures used to evaluate program effectiveness, modifications made to those measures as a result of the evaluation, and recommendations regarding these and other potential performance measures for similar programs. (This information will be particularly valuable to NIJ and other Federal program agencies in implementing performance measures for federally funded criminal justice programs.) B. Interim reports: Grantees must submit quarterly financial reports, semi-annual progress reports, a final progress report, and, if applicable, an annual audit report in accordance with the Office of Management and Budget Circular A-133. Future awards and fund drawdowns may be withheld if reports are delinquent. Post-award reporting requirements are described in “Guidelines: How to Submit Applications,” available at http://www.ojp.usdoj.gov/nij/funding.htm#gsya. C. Materials concerning protection of confidential information and human subjects: Recipients of NIJ research funds must comply with Federal regulations concerning the protection of private information about individuals. Recipients also must comply with Federal regulations concerning protection of human subjects. In general, all research involving human subjects that is conducted or supported by NIJ funds must be reviewed and approved by an Institutional Review Board before Federal funds are expended for that research. NIJ may also ask grant recipients for additional information related to privacy and human subjects testing. Additional general information regarding NIJ’s requirements for privacy and protection of human subjects appears in “Guidelines: How to Submit Applications,” available at http://www.ojp.usdoj.gov/nij/funding.htm#gsya. Additional information about NIJ’s requirements can be found at http://www.ojp.usdoj.gov/nij/funding/humansubjects/index.html. D. Electronic data: Some grant recipients will be required to submit electronic data and supporting documentation, such as a codebook or dictionary, capable of being re-analyzed and used by other researchers. The materials must be submitted by the end date of the grant. Grant applicants should ensure that the proposed timeline and budget accommodate these requirements. E. Performance Measures: To assist OJP in fulfilling its responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of the work. This data will also 10 contribute to achieving NIJ’s overall research, development, and evaluation mission. NIJ expects research to be accurate, objective, relevant, and useful. Performance measures for this solicitation are as follows: Objective Performance Measures Data Grantee Provides Develop, test, or evaluate technology solutions for interoperable voice communications for public safety agencies. 1. Relevance to the needs of the field as measured by whether the grantee’s substantive scope did not deviate from the funded proposal or any subsequent agency modifications to the scope. 2. Quality of the research as assessed by peer reviewers. 3. Quality of management as measured by whether significant interim project milestones were achieved, final deadlines were met, and costs remained within approved limits. 1. A final report providing a comprehensive overview of the project and a detailed description of the project design, data, and methods; a full presentation of scientific findings; and a thorough discussion of the implications of the project findings for criminal justice practice and policy. 2. Quarterly financial reports, semi-annual progress reports, and a final progress report. 11 Tips for Submitting Your Application 1. Begin the application process early—especially if you have never used the Grants.gov Web site. NIJ will not accept applications received after the deadline listed on the cover. To start the process, go to http://www.grants.gov. 2. Go to http://www.ojp.usdoj.gov/nij/funding/howto.htm for detailed application instructions. 3. Although your proposal may budget for the purchase of equipment if the equipment is necessary to conduct the project, NIJ will not fund applications that are primarily to purchase equipment, materials, or supplies. 4. Call for help: • For technical guidance about Grants.gov, call 1–800–518–4726. • For questions about this solicitation, the research being solicited, or other NIJ funding opportunities, contact NIJ at 202–305–7807. View or print a copy of this document from the NIJ Web site (http://www.ojp.usdoj.gov/nij/funding.htm) or request one by calling NCJRS at 1–800–851–3420 or e-mailing askncjrs@ncjrs.org. 12 The National Institute of Justice is the research, development, and evaluation agency of the U.S. Department of Justice. NIJ’s mission is to advance scientific research, development, and evaluation to enhance the administration of justice and public safety. NIJ is a component of the Office of Justice Programs, which also includes the Bureau of Justice Assistance, the Bureau of Justice Statistics, the Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime.
