eShip Global Overview
April 10, 2009
1 of 1
eShip Global and Services
Following a RFP process, UH contracted with eShip Global to provide express shipping services
for university departments to help manage their shipping needs and reduce costs. (The contract
runs from February 15, 2009 to February 14, 2014). Instead of placing a shipping order with a
vendor, such as FedEx and UPS, university departments can go to the eShip Global website and
view all shipping options (i.e., overnight, next day, 2-day delivery, etc.) available from different
shipping companies. All shipping charges listed on the website reflect appropriate discounts
(state rate or E&I rate) and eShip Global will ensure these are the lowest charges. The website
will allow the university departments to schedule a pickup, monitor the shipping status, and run a
report for all or selected activities in the departments. eShip Global charges $0.75 for each
domestic shipment and $1.00 for international shipments, which will be added to the
department’s bill. The eShip Global website will be accessed through a link in the Finance
System. A security role will be created that allows authorized individuals access to that link.
eShip Global is a certified Texas HUB vendor, who already provides this service for several
campuses within UT System, as well as other universities.
Payment Process
The departments are required to enter their cost centers to be charged for the shipments at the
time of order. On a weekly basis, eShip Global will send an electronic file containing all charges
and cost center information. The file will be automatically converted into vouchers for
payments. Accounts Payable will monitor the eShip Global vouchers to make sure all payments
are generated. Accounts payable will handle any errors on the vouchers.
Current Status
Technical group is working on (1) setting up an authentication process (sign-up process), (2)
providing a cost center file to eShip Global that they will use to verify cost cent